Expense Robot is built for setups with various legal entities in different countries, currencies, cost centers, approval strategies and system integrations. All details are designed to enable full automation in complex setups.
Modern technology to achieve end-to-end automation in the expense management process. The only tool that learns with every receipt.
Ability to setup fully independent legal entities, departments, groups (with multi country functionality) to work with complex structures and enabling cross-legal entity approvals and reporting
Company credit cards
Automated matching of credit card transactions and receipts paid with the company card
Cost Centers & Approval workflow
Use cost centers for reporting and analytics as well as approval flow definition
Rank specific policies
Fully independent policies with separate categories, rules, expense options and payment options can be setup based on rank or location
Global VAT read-out
Automated read-out of VAT rates and amounts to easily reclaim input tax (EU & CH)
Expense Robot offers real-time conversion into 140+ currencies with exchange rates approved by local authorities
Assistant functionality & Cost center delegate
With the assistant functionality, a secretary can upload/edit/enter expenses on your behalf. Another function is that of the cost centre delegate, who can approve on behalf of a cost centre – either permanently because cost centre responsibility is shared or temporarily as a holiday replacement.
Reporting & Analytics
Role-based Reporting & Analytics dashboards to monitor key figures and graphs of key metrics like spend per cost center over time. All reporting- and analytics functions are available in 140+ currencies
Tailored hosting & secure archiving
Cloud archiving compliant with guidelines from regulatory tax authorities is fast, secure and enables an easy access- based storage platform with search functionality Flexible solutions for corporates to choose server locations and security standards. Keep the flexibility and efficiency, while still complying to GDPR and other regulations.
The integrated audit trail-log ensures full transparency on all actions taking place. Make use of our embedded analytics capabilities to flag potentially fraudulent claims
ERP & HRM integration
Achieve end-to-end automation by connecting Expense Robot to your ERP system for booking and payout and your HRM tool for user management and user synchronization